Every individual who has been allotted a Director Identification Number (DIN) must complete an annual KYC (Know Your Customer) exercise by filing DIR-3 KYC each year. Failure to file by the deadline results in deactivation of the DIN — preventing the director from signing any MCA forms until it is reactivated, at a penalty. Here is the complete guide for 2025.
Who Must File DIR-3 KYC?
Every holder of a DIN must file DIR-3 KYC annually — regardless of whether they are currently an active director in any company. Even if you resigned from all companies but still hold a DIN, you must file DIR-3 KYC every year to keep the DIN active.
Deadline
The annual DIR-3 KYC must be filed by 30 September each year. For DINs allotted after 31 March of the current year, the due date is 30 September of the immediately following year.
Two Types of DIR-3 KYC Filing
Form DIR-3 KYC (first-time or updated details): Filed on the MCA V3 portal when there is a change in personal details or when filing for the first time. Requires mobile number and email OTP verification. The form is digitally signed by the director and a practising CA/CS/CMA.
DIR-3 KYC Web (annual re-confirmation when no details change): A simpler web-based form for directors who have filed DIR-3 KYC before and have no change in details. Only OTP verification via registered mobile and email is required. No attachments, no DSC needed. Filed directly on mca.gov.in.
Documents Required (for Form DIR-3 KYC)
- Aadhaar Card (for Indian nationals — with OTP verification)
- Permanent Account Number (PAN)
- Passport (mandatory for foreign nationals)
- Active personal mobile number (not registered to any other DIN)
- Active personal email ID (not registered to any other DIN)
- Proof of present address (utility bill, bank statement — not older than 2 months)
Consequences of Not Filing DIR-3 KYC by 30 September
If DIR-3 KYC is not filed by 30 September, the DIN is marked as "Deactivated due to non-filing of DIR-3 KYC" by the MCA. A deactivated DIN cannot be used for any purpose — the director cannot sign e-forms, cannot be appointed in a company, and existing appointments cannot be processed by the ROC.
To reactivate the DIN, the director must file Form DIR-3 KYC with a late fee of ₹5,000. The DIN is reactivated after payment and filing.
Practical Impact of Deactivated DIN
A company with a director whose DIN is deactivated cannot file annual returns, financial statements or any other MCA form requiring the director's signature. This causes cascading compliance failures and additional penalties for the company itself. Ensuring all directors' DINs are active before the annual filing season is critical.
Conclusion
DIR-3 KYC is a simple but critical annual filing that protects your ability to run your company. SPOTON handles DIR-3 KYC for all directors of client companies as part of our annual compliance package. Contact us to ensure every DIN in your company stays active.
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